Welcoming You Back Safely

As The ASSEMBLY Show leads the way in bringing together the industry again in 2021, the health and safety of on-site event participants remains a top priority for ASSEMBLY Magazine and BNP Media. In addition to following the Centers for Disease Control and Prevention guidelines and all federal, state and local directives, we are continuing to develop and implement thorough and up-to-date protocols for a safe and successful event this October.

We are committed to keeping all of our exhibitors, attendees, staff and vendors up to date with the latest developments to ensure a coordinated effort and a safe experience for all.  As guidelines and restrictions change and evolve, The ASSEMBLY Show will adapt plans accordingly and provide regular updates to event participants.  


General Building Prevention Strategies

Currently the Donald E. Stephens Convention Center follows and practices the prevention strategies set forth by the CDC and adheres to the recommendations outlined in the U.S. EPA's emerging Pathogen Policy regarding cleaning disinfectants. The Convention Center is taking the following actions to increase sanitization and safety:
  • Increasing the frequency of sanitation and disinfectant practices, particularly in high traffic and high touch areas, including handrails, washrooms, doors and doorknobs.
  • Increasing the strength of the disinfecting solution used.
  • Increasing training and personnel to identify and prevent the transmission of COVID-19.
  • Providing notices for individuals regarding the use of recommended personal hygiene practices to prevent the transmission of COVID-19.
  • Positioning hand sanitizer stations in key high-traffic areas throughout its facility to prevent the spread of the virus.
  • The Rosemont Public Safety Department, Paramedics/EMT, Event Staff and Security personnel have been educated and trained in identifying and recognizing the signs, symptoms and prevention of COVID-19.
  • Remaining in close contact with local and federal authorities/agencies for the latest updates and recommendations.

General Services Contractor Commitment

Rosemont Exposition Services (RES) is committed to the well-being and protection of its workers and guests and is doing everything possible to create a safe and comfortable business environment for all attendees and exhibitors.

While RES has always prioritized public safety, health, and cleanliness, they have recently implemented various protocols using guidelines outlined by the CDC, the State of Illinois, and the Village of Rosemont.

  • Require that all RES employees wear a mask at all times while working within the Convention Center
  • Screen all RES employees as they report to work for temperature irregularities and symptoms of illness
  • Educate all employees on methods of reducing the spread of the Covid-19 infection per the CDC guidelines
  • Encourage all RES employees to wash their hands frequently, and will have hand washing stations readily available in areas of the facility where employees congregate
  • Participate in regular update calls and meetings with the Rosemont Public Safety Department and Rosemont Health Department to ensure that we are following the latest guidelines
  • Install hand sanitizer devices at the end of each aisle and in each of the common areas throughout the facility
  • Place informational signage throughout the facility outlining social distancing guidelines, facility practices and safety protocols
  • Have a supply of facial masks available at no cost to any attendee, exhibitor, employee or group which may require them

Show Management Protocols

ASSEMBLY will implement and enforce all protocols established by local and federal government agencies. As part of our commitment to support a safe experience, everyone in attendance, including attendees, exhibitors, vendors and staff, are expected to comply with the following health and safety requirements:

  • Face coverings – everyone will be required to wear a properly fitted face covering. View full details permitted face coverings.
  • Increased sanitization and hygiene – ASSEMBLY and BNP Media works closely with the venue and contractors to implement sanitization standards. It is the responsibility of everyone to maintain personal hygiene, including washing hands frequently for at least 20 seconds with soap and warm water.
  • Physical distancing – everyone should maintain 6-foot distances when possible to ensure the well-being of others.
  • Directional and distance markings – each aisle on the exhibit hall floor will be one-way to support physical distancing. Follow all directional and distancing signage.
  • Avoid shaking hands – observe physical distancing guidelines when greeting others and avoid handshakes and hugs.
  • Food & beverage - to ensure food safety and limited contact, we have eliminated self-serve stations and will be utilizing single-use plates, cups and wrapped flatware packets.

Best Practices and Readiness for Exhibitors

ASSEMBLY will communicate regularly with exhibitors regarding guidelines and best practices based on the latest regulations, capacity limitations and industry standards. Some current industry best practices are included in the list below:

  • Staffing – no more than three (3) individuals per 100 sq. ft. of space are recommended
  • Layout & Design - open booth designs to limit groups congregating in one area or creating unintentional restricted areas are encouraged.
  • Physical Distancing - maximize physical distance between exhibitor staff and visitors as best possible. When a distance of 6 feet cannot be maintained, consider incorporating dividers (i.e., Plexiglas barriers) as an added measure of protection.
  • Traffic – For larger island booths, it is recommended to establish one-way traffic flow with marked entrances and exits. Allow for clear and open entry and exit points.
  • Throughput – control the scale, size and timing of meetings or gatherings within your space to avoid creating crowds.
  • Reduce Contact - Consider touchless (electronic and digital) alternatives to engagement, collateral material and giveaways.
  • Increased Cleaning - Clean machines and high-touch surfaces multiple times throughout the day
  • PPE - Account for PPE apparel (e.g., staff masks, gloves, etc.) and hand sanitizer for booth staff
  • Promotional Materials – Ensure promotional materials are individually packaged.
  • Signage - Incorporate signage promoting health and safety best practices

Health & Safety Acknowledgement

Please ensure you have reviewed any advisories or restrictions in place for travel to the United States and to Illinois. Visit the Illinois Department of Public Health for more information.

Exposure to COVID-19 exists in any event or public space, including The ASSEMBLY Show. Before purchasing a ticket for and attending The ASSEMBLY Show, ensure you have read the latest CDC Guidelines for Prevention. By attending The ASSEMBLY Show, you acknowledge this inherent risk and, as a condition of The ASSEMBLY Show, you acknowledge, understand and confirm each of the following in accordance with applicable health guidelines:

  • You will abide by all of The ASSEMBLY Show health-and-safety requirements
  • You are not currently experiencing any of the following symptoms of COVID-19, as identified at CDC.gov, including, but not limited to:
    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea
  • Before attending The ASSEMBLY Show you have not been in contact with someone with confirmed or suspected COVID-19 symptoms without completing a 14-day quarantine; and
  • You are not under any self-quarantine orders.

Please do not enter The ASSEMBLY Show or the Donald E. Stephens Convention Center if you cannot confirm all of the above criteria. If at any point during your time at The ASSEMBLY Show you do not meet all of the above criteria, you will be required to isolate and may be relocated or asked to leave at the sole discretion of event management.

Please note: The guidelines in this document are based on information currently available regarding the behavior and characteristics of the COVID-19 virus, public health information and local or state guidelines with respect to large gatherings in any particular community. As more clarity concerning these variables emerge, these guidelines may be adjusted accordingly.

Face Covering Guidelines

Properly fitted face coverings must be worn at all times during The ASSEMBLY Show.

PERMITTED:

All face coverings must fit properly and snugly, fully covering your nose and mouth, and secure under your chin

 

NOT PERMITTED:

Face coverings with exhalation valves

Face coverings, including bandanas, that are unable to be secured under your chin

Neck Gaitors

 

Mesh materials

Face coverings which contain holes or are significantly damaged

Costume masks