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Dear ASSEMBLY Show Exhibitor,
Welcome to Volume 4 of The ASSEMBLY Show Exhibitor Bulletins. The purpose of this bulletin is to keep you up-to-date on information regarding The ASSEMBLY Show 2019, October 22-24, at the Donald E. Stephens Convention Center in Rosemont, IL. |
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| IMPORTANT EXHIBITOR INFORMATION & LOGISTICS |
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| Rosemont Exposition Services (RES) Order Deadline is September 30th |
Make sure to place your labor, equipment and utility orders through RES before September 30th to receive the discounted rate.
As a reminder, your exhibit space includes:
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All direct to dock shipment drayage fees included in space fees |
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8’ high back and 3’ side drape (Color = Hunter Green w/ Black Accent Panels) |
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Company ID sign |
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3 complimentary staff registrations per 100 net square feet (nsf) of paid exhibit space (example: 10’ x 10’ = 3; 10’ x 20’ = 6; 20’ x 20’ = 12) |
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FREE admission to all networking functions |
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FREE publicity & marketing opportunities including:
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Your exhibit space does NOT include:
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Furniture, Carpeting, or Floor Covering |
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Electricity, Internet, or Other Utilities |
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Labor to Install and or Dismantle |
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Cleaning and or Vacuuming |
To take advantage of less expensive pricing from RES for furniture, carpeting, and utilities, please order by the September 30th discount deadline date.
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| Tuesday, October 22 |
| 4:00pm – 7:00pm |
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| Wednesday, October 23 |
| 10:00am – 5:00pm |
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| Thursday, October 24 |
| 9:00am – 2:00pm |
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| What Exhibitors Can Do Without Unions at The ASSEMBLY Show |
The Donald E. Stephens Convention Center is a union facility which means that the convention center has signed agreements with various skilled trade unions (Carpenters, Teamsters, Riggers, Electricians, etc.) to provide services at the convention center. For a description of what services these trade unions provide, please see page 65 in the Exhibitor Service Manual.
What you may not be aware of is that recent work-rules modifications now enable exhibitors to perform several set-up/dismantle tasks, which in the past were under union jurisdiction. These are itemized below, and if desired, may be completed by full-time employees of the exhibiting company.
- Exhibitors may set up and dismantle their own booth displays, as well as the various tasks outlined below, provided the work is being done by fulltime employees of the exhibiting company. No outside workers are permitted to provide set-up and dismantle services unless they are members of a Chicagoland Carpenter Union Local with valid trade show jurisdictions
- Exhibitors may use hand tools and power tools to perform work within their booths.
- Exhibitors may affix clamp-on lights to the top of their booth displays.
- Exhibitors may calibrate and do repair work on internal circuit boards, and do interconnecting of peripheral computer equipment.
- Exhibitors may do the connection of lighting, video equipment and light bulbs to an electrical outlet when the outlet has been ordered by the exhibitor.
- Exhibitors may hang pictures, graphics, logos, etc. onto a backwall display when such items are designed to be affixed by pre-set velcro strips, permanently mounted hooks, or snaps.
- Exhibitors may hand carry small packages, pop-up displays and desktop computer equipment provided it can be done without the use of a fork-lift, flatcart or dollie, only from a designated parking area.
- Exhibitors may inflate balloons.
- Video taping may be done by exhibitors within the confines of their own booths using equipment owned or rented by the exhibiting company, provided such taping does not conflict with show management regulations, and does not require tools or ladders.
- Exhibitors may un-pack, re-pack and set out their own product line within the booth for display purposes.
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| Booth Cleaning |
During booth set-up, and during the show days, your booth is going to get trashed (no pun intended). Our general service contractor, Rosemont Exposition Services (RES) offers booth cleaning services, i.e., vacuuming and porter service (removal of trash from booths during the show), and they do a great job. Note - if you choose to rent booth carpeting from RES, it includes vacuuming prior to opening on the first day of the show. See pages 16, 34-36 & 58-59 of the Exhibitor Service Manual. If you are going to want their services, we would highly recommend that you place your order in advance, as opposed to waiting until ordering at show site which could add waiting time.
For those of you who are either Do-it-Yourselfers and/or those on a tight budget, here’s a thought. Bring your own vacuum and or cleaning suppliers, i.e., Windex, paper towels, etc. There are no rules that say you can’t vacuum/clean your own booth, and if you’re shipping your booth crate/boxes…just pack it along with the booth materials. |
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| List Requests |
| As an exhibitor, you may request a pre-show and post-show attendee lists at no charge. Please complete and sign the forms found at the links below and send to send to Janet Martinelli at martinellij@bnpmedia.com to submit your list request.
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| Social Media |
| As many of you know, social media is a key way to connect with your customers and it is also a great way to share your participation in The ASSEMBLY Show. Don’t forget to use #AssemblyShow when tweeting and posting online! |
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