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Summer is quickly fading into Fall, and that only means one thing. The ASSEMBLY Show is coming... and coming fast! Now is the time to get organized and prepare for The ASSEMBLY Show on October 24-26, 2023 in Rosemont, IL.
The information and tips in this bulletin and those to follow are designed to help you have the most successful exhibiting experience. Please review for important details and information as you prepare for your booth at The ASSEMBLY Show.
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As an exhibitor your company receives a listing in The ASSEMBLY Show on-site Show Program and mobile app. A standard directory listing includes company name, address, phone number, website, booth # and 100 word company description. Please note, Assembly editors will make edits to company descriptions if it exceeds 100 characters. The deadline to submit information to appear in the Show Program is August 31, 2023.
All exhibitors have been sent an email with a custom link and specific instructions on how to create your company listing. If you have already submitted your directory information it can be viewed by selecting your company name or assigned booth on the floor plan page of The ASSEMBLY Show website.
If you need to make updates, have any questions or need your custom editing link resent to you, please contact Ceci Quispe at quispec@bnpmedia.com.
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Send a Pre-Show or Post-Show email!
As an exhibitor, you have the opportunity to send an email directly to event attendees that opted-in to receive third-party communications. Each exhibitor has the choice of sending one Pre-show OR Post-show email to event attendees.
Pre-show emails can be scheduled to deploy from August 25 - October 23, 2023. Post-show emails can be scheduled to deploy from October 27, 2023 - January 31, 2024. All deployment dates are made available on a first-come, first-served basis.
Please select the button below for more details and to get started.
Avoid list rental scams. The ASSEMBLY Show does not sell registrant lists. Learn more.
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During booth set-up, and during the show days, your booth is going to get trashed (no pun intended). Our general service contractor, Rosemont Exposition Services (RES) offers booth cleaning services, i.e., vacuuming and porter service (removal of trash from booths during the show), and they do a great job.
Note - if you choose to rent booth carpeting from RES, it includes vacuuming prior to opening on the first day of the show. See pages 16, 35-36 & 62 of the Exhibitor Service Manual. If you are going to want services, we would highly recommend that you place your order in advance, as opposed to waiting until ordering at show site which could add waiting time.
BUDGET SAVING TIP:
For those of you who are either 'do-it-yourselfers' and/or those on a tight budget, here's a thought. Bring your own vacuum and or cleaning supplies (wipes, paper towels, etc). There are no rules that say you can't vacuum/clean your own booth, and if you're already shipping your booth in crates or boxes you can just pack it along with your booth materials. |
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What Can Exhibitors Do Without Unions at The ASSEMBLY Show?
The Donald E. Stephens Convention Center is a union facility which means that the convention center has signed agreements with various skilled trade unions (Carpenters, Teamsters, Riggers, Electricians, etc.) to provide services at the convention center. For a description of what services these trade unions provide, please see page 69 in the Exhibitor Service Manual.
What you may not be aware of is that Chicagoland work-rules modifications now enable exhibitors to perform several set-up/dismantle tasks, which in the past were under union jurisdiction. Each of these are itemized below, and if desired, may be completed by full-time employees of the exhibiting company.
1) Exhibitors may set up and dismantle their own booth displays, as well as the various tasks outlined below, provided the work is being done by full time employees of the exhibiting company. No outside workers are permitted to provide set-up and dismantle services unless they are members of a Chicagoland Carpenter Union Local with valid trade show jurisdictions
2) Exhibitors may use hand tools and power tools to perform work within their booths.
3) Exhibitors may affix clamp-on lights to the top of their booth displays.
4) Exhibitors may calibrate and do repair work on internal circuit boards, and do interconnecting of peripheral computer equipment.
5) Exhibitors may do the connection of lighting, video equipment and light bulbs to an electrical outlet when the outlet has been ordered by the exhibitor.
6) Exhibitors may hang pictures, graphics, logos, etc. onto a backwall display when such items are designed to be affixed by pre-set velcro strips, permanently mounted hooks, or snaps.
7) Exhibitors may hand carry small packages, pop-up displays and desktop computer equipment provided it can be done without the use of a fork-lift, flat cart or dolly, only from a designated parking area.
8) Exhibitors may inflate balloons.
9) Video taping may be done by exhibitors within the confines of their own booths using equipment owned or rented by the exhibiting company, provided such taping does not conflict with show management regulations, and does not require tools or ladders.
10) Exhibitors may un-pack, re-pack and set out their own product line within the booth for display purposes.
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| Tuesday, October 24 |
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| 4:00pm – 7:00pm |
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| Wednesday, October 25 |
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| 10:00am – 5:00pm |
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| Thursday, October 26 |
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| 9:00am – 2:00pm |
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