Exhibitor Information & Resources

Here you will find important details, deadlines, specifications and opportunities in regards to your exhibit at The ASSEMBLY Show taking place October 24-26, 2023 at the Donald E. Stevens Convention Center in Rosemont, IL.

INCLUDED IN EXHIBIT SPACE

Your exhibit space includes:

  • All direct to dock shipment drayage fees included in space fees
  • 8’ high back and 3’ side drape
  • Company ID sign
  • 3 complimentary staff registrations per 100 net square feet (nsf) of paid exhibit space
    (example: 10x10 = 3; 10x20= 6; 20x20 = 12)
  • FREE admission to all networking functions
  • FREE publicity & marketing opportunities including:
    • Company Profile in On-Site Show Program - Your 100-word company profile along with your company name, address, phone number, website and booth # will appear in the on-site Show Program.
    • Customer Invitation Program - Customized registration codes will be provided to each exhibitor to distribute to customers offering FREE EXHIBIT PASS or discounted TUESDAY CONFERENCE PACKAGE registrations to The ASSEMBLY Show. The exhibitor with the highest registration code usage wins $2500 towards sponsorship in 2023!
    • Access to Email Attendees Pre- OR Post-Show- Exhibitors will be able to promote their participation in The ASSEMBLY Show by requesting access to email attendees up to one time before or after the Show (restrictions apply). 
    • Unlimited Use of The ASSEMBLY Show Logo & Marketing Collateral - The ASSEMBLY Show logo and various online ads are available for unlimited use by exhibitors to help promote participation in the Show. Download here.
    • Company Press Releases Posted to Event Website - Share your news with us! Your company press release will be posted to the industry news feed on theassemblyshow.com website.
    • Registered Press List & On-Site Press Kits - Exhibiting companies will have access to the registered press list upon request and have the opportunity to provide press kits in The ASSEMBLY Show press office on-site.

***Exhibit spaces do NOT come carpeted or furnished and do not include electricity. All exhibitors are responsible for ordering their own furnishings, equipment, utilities, and labor.***


EXHIBITOR SERVICES MANUAL

DISCOUNTED RATE DEADLINE = OCTOBER 3, 2023

The Rosemont Exposition Services (RES) Exhibitor Services Manual includes important details and deadlines regarding booth furniture, carpet, electrical, utilities, labor, shipping and other important services you may need for your booth at The ASSEMBLY Show.


View the 2023 Exhibitor Services Manual


BOOTH REGULATIONS, HEIGHT RESTRICTIONS & HANGING SIGNS

HANGING SIGN SHIPPING DEADLINE = OCTOBER 12, 2023

The ASSEMBLY Show follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have specific questions regarding your booth space please contact:

Dana Marsoupian, Sr. Event & Operations Manager
marsoupiand@bnpmedia.com | 248-719-5416


Height Restrictions:

  • Island & Peninsula Booths = 18 feet (some booth locations that have lower clearance and may not exceed 16ft. - check with RES for your specific location height restrictions)
  • Perimeter Booths = 12 feet
  • Linear Booths = 8 feet

Hanging Signs/Banners:
Hanging signs and banners are only permitted for Island and Peninsula booths, 20'x20' or larger.  The maximum height limitation on hanging signs/banners for The ASSEMBLY Show is 18ft., meaning the top of a banner/sign may not exceed 18ft. It is recommended that banners/signs are hung 11' from the ground to the bottom of the banner.  There are some booth locations that have lower clearance and may not exceed 16ft and other island booths may have higher clearance and height restrictions may be increased upon request. Check with show management (marsoupiand@bnpmedia.com) or RES for your specific location height restrictions.

All hanging signs must be sent to RES warehouse, using the hanging sign shipping label included in the exhibitor service manual. 

Further information on height restrictions or hanging signs please reference the Exhibitor Services Manual (page 70-71 & 82) or please contact:

Brian Kester, Rosemont Exposition Services, Inc.
BKester@rosemontexpo.com | 847-993-4654


MOVE-IN / MOVE-OUT SCHEDULE

MOVE-IN DEADLINE = OCTOBER 24, 2023 @ 10:00 AM
MOVE-OUT DEADLINE = OCTOBER 27, 2023 @ 2:00 PM

Move-In / Setup Hours
Exhibitors must install exhibit at assigned booth during the following times:
     ***Direct to dock shipments will be accepted per the following schedule

    • Thursday, October 19, 2023 - 8:00 am – 4:30 pm (400 nsf booths and larger only)
    • Friday, October 20, 2023 - 8:00 am – 4:30 pm
    • Saturday, October 21, 2023 - 8:00 am - 12:00 pm
    • Sunday, October 22, 2023 - HALL CLOSED - NO LABOR AVAILABLE
    • Monday, October 23, 2023 - 8:00 am – 4:30 pm
      The exhibit hall will be open to exhibitors for set-up and move-in until 7:00 pm on Monday, October 23, but any direct shipments arriving after 4:30 will be charged overtime rates. Additionally all other labor orders will be charged overtime rates from 4:30 - 7:00 pm.
    • Tuesday, October 24, 2023 - 8:00 am – 10:00 am
      All exhibits must be fully installed by 10:00 am on Tuesday, October 24, 2023 - no exceptions. Exhibits that are not installed by 10:00 am on Tuesday, October 24, 2023 will lose their priority renewal order time slot.

Exhibit Hall Hours
The exhibit hall will be open during the following times:

    • Tuesday, October 24, 2023 - 4:00 pm – 7:00 pm
      • Welcome Reception and Taste of Rosemont held in exhibit hall from 4:00 - 7:00 pm.
    • Wednesday, October 25, 2023 - 10:00 am – 5:00 pm
      • Networking Reception will take place from 5:00 - 7:00 pm OFF the exhibit floor.
    • Thursday, October 26, 2023 - 9:00 am – 2:00 pm
      • Morning Mingle & Breakfast held in exhibit hall from 9:00 - 10:00 am.

No materials may be packed up, loaded or removed from the Exhibit Hall until 2:00 pm on Thursday, October 26, 2023.

Move-Out / Dismantle Hours
Exhibitors may tear down and dismantle their booths during the following times:

    • Thursday, October 26, 2023 - 2:00 pm – 8:00 pm
      The return of all empty crates and cartons will take approximately 4 hours. Please plan accordingly and do not book early flights as move-out takes time.
    • Friday, October 27, 2023 - 8:00 am – 2:00 pm
      All exhibit materials must be packed up and labeled or removed from exhibit hall by 2:00 pm on Friday, October 27, 2023.

EXHIBITOR REGISTRATION

REGISTRATION DEADLINE = SEPTEMBER 29, 2023

Each exhibitor receives three (3) complimentary EXPO ONLY registrations per 100 net square feet (nsf) of paid exhibit space. Exhibitors will be provided a customized complimentary registration code via email to redeem their complimentary EXPO ONLY staff registrations. If additional registrations are needed above and beyond complimentary passes, they may be purchased at a discounted rate.

 

Please contact Stephanie Matal for questions or assistance with exhibitor registration.

Stephanie Matal
Registration Manager
844-644-7449
TAS@executivevents.com

Each exhibitor also receives customized codes to extend a FREE EXPO ONLY and discounted TUESDAY CONFERENCE registrations to customers for The ASSEMBLY Show. The exhibitor with the most attendees that register using their code will win $2500 in sponsorship dollars towards The ASSEMBLY Show in 2024. If you need your custom codes resent to you please contact Stephanie Matal at TAS@executivevents.com.


SHIPPING INFORMATION

ADVANCE WAREHOUSE SHIPPING = SEPTEMBER 18-OCTOBER 18, 2023
DIRECT SHIPPING = OCTOBER 19-23, 2023

Detailed shipping instructions are included in the 2023 ASSEMBLY Show Exhibitor Service Manual. Don't forget - your exhibit space fees include ALL onsite material handling / drayage costs - but only if you ship direct to the convention center (not in advance to the warehouse). This should be a significant cost savings to your company!

For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse at 847-678-0374. Normal warehouse hours are 7:00 am - 3:00 pm Monday through Friday.

  • ADVANCE SHIPMENTS RECEIVED AT THE RES WAREHOUSE
    Advance shipments will be accepted at the RES warehouse beginning September 18, 2023. Shipments received at the RES warehouse by October 12, 2023 will be weighed, inspected and charged at a rate of $30.00 per cwt. (100 lb. minimum). This charge includes storage prior to the opening of the show, delivery to the exhibitor's booth at the Donald E. Stephens Convention Center, removal to the loading dock at the close of the show and straight time reloading onto outbound carriers. This rate also includes pick-up, storage and return of empty crates and cartons. Shipments received at the RES warehouse after October 12, 2023, will be charged at the rate of $35.00 per cwt. (100 lb. minimum).
  • DIRECT SHIPMENTS TO THE DONALD E. STEPHENS CONVENTION CENTER
    Materials shipped directly and unloaded at the Donald E. Stephens Convention Center are being provided by The ASSEMBLY Show. There will be no additional charges for the material handling service, which includes the re-loading of exhibit materials at the conclusion of the event as well the removal, storage and return of all empty crates and containers.
     

DIRECTORY LISTING

DEADLINE = AUGUST 31, 2023

As an exhibitor you receive a company listing in The ASSEMBLY Show on-site Show Program and mobile app. A standard directory listing includes company name, address, phone number, website, booth # and 100 word company description.

All exhibitors will receive an email with a link to add/update your profile on The ASSEMBLY Show interactive floor plan.  The profile that is uploaded to the floor plan will be used to create each exhibiting company's directory listing in the Show Program and Mobile App. Please note, Assembly editors will make edits to company descriptions if it exceeds 100 characters. If you have any questions or need assistance uploading your company profile please contact:

Ceci Quispe
Event Specialist
847-405-4018
quispec@bnpmedia.com

Make your company stand out in the Show Program and Mobile App by securing aLogo Upgrade.


LEAD RETRIEVAL

DISCOUNT DEADLINE = SEPTEMBER 22, 2023

Lead Retrieval How are you capturing and following up with all of the leads collected from your booth at The ASSEMBLY Show?

Maximize your ROI by using ATS Lead Retrieval services.

Badges at events act as a form of identification and most importantly, electronic business cards. In an effort to streamline session attendance tracking & exhibitor lead capture show managers incorporate QR barcodes fully encoded with attendee contact info as well as important demographic data allowing the exhibitors to easily qualify and follow up.

Why use event provided Lead Retrieval services?

  • Easy to scan & capture attendee contact + key demographic information.
  • Digital qualifiers & note taking
  • Lead data available in real-time & post event (saved in Cloud for up to 18 months)
  • Onsite technical support included
  • Easily manage your exhibit booth team’s leads
  • Customization and seamless integrations into your existing CRM system available.

Place your order directly through American Tradeshow Services (ATS) by deadline Friday, September 22, 2023 for the best rates.

Online Ordering

You can also visit www.american-tradeshow.com and enter username "TAS2023" and password "9022".

Lead Retrieval Form A completed PDF order form can also be emailed to orders@american-tradeshow.com or faxed to 985-809-1888.

For questions please contact ATS directly at 985-240-5507 or email orders@american-tradeshow.com.


PRE OR POST SHOW EMAIL

PRE-SHOW EMAIL REQUEST DEADLINE = OCTOBER 4, 2023
POST-SHOW EMAIL REQUEST DEADLINE = JANUARY 11, 2024

As an exhibitor, you have the opportunity to send an email directly to event attendees that opted-in to receive third-party communications.  Each exhibitor has the choice of sending one Pre-show OR Post-show email to event attendees. 

Pre-show emails can be scheduled to deploy from August 25 - October 23, 2023.  Post-show emails can be scheduled to deploy from October 27, 2023 - January 31, 2024.  All deployment dates are made available on a first-come, first-served basis.

Please select the link below for more details and to get started.

EMAIL REQUEST FORM

Avoid list rental scams.  The ASSEMBLY Show does not sell registrant lists.  Learn more.


LIABILITY INSURANCE

DEADLINE = AUGUST 31, 2023

It is a standard requirement for all ASSEMBLY Show exhibitors to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. BNP Media (2401 W. Big Beaver Rd., Suite 700, Troy, MI 48084, 248-362-3700) and Donald E. Stephens Convention Center (5555 N. River Road, Rosemont, IL 60018, 800-528-7975) shall be named as additional insured. This insurance must be in force during the lease dates of the event, October 19–27, 2023.

Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. If you already have compliant coverage, please forward your proof of insurance to quispec@bnpmedia.com and be sure to include the exhibiting company name and 'The 2023 ASSEMBLY Show' in your message.

If you do not have coverage, it can easily be secured through Rainprotection.

Rainprotection Insurance program Rainprotection Insurance program is valuable for:

  • Exhibitors who do not have an existing insurance policy
  • International Exhibitors whose liability insurance will not cover them at a show in the USA
  • Companies who do not have the time to deal with all of the certificate arrangements, and need coverage immediately
  • Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when you rent a car and do not want to use your own auto insurance
  • Should there be a claim, it will not tarnish your policy and rates, and, unlike most corporate policies, there is no deductible

There are no applications to fill out. Simply purchase your insurance, which is already pre-filled with all of the proper show information, directly online using a credit card. Your Insurance Certificate is instantly emailed to you and a copy is sent to show management.

ORDER YOUR EXHIBITOR INSURANCE ONLINE TODAY!


SHOW MARKETING COLLATERAL

CUSTOMER INVITATION DEADLINE = OCTOBER 20, 2023

CUSTOM INVITATIONS

Exhibitor InviteEach exhibitor will be emailed a customized discount code to extend a FREE EXPO ONLY registration to customers for The ASSEMBLY Show if they register before October 20, 2023. The exhibitor with the most attendees that register using their custom code will win $2500 in sponsorship dollars towards The ASSEMBLY Show in 2024. If you would like to create a custom invitation simply click on the invitation thumbnail to the right and insert your company name, booth number and customized VIP code. An email html file has also been created that you can customize for your company. It can be accessed HERE.

Exhibitor Invite

If you need help customizing your invitation/html or you need a different file format please contact Kara Pfau at pfauk@bnpmedia.com. If you need your custom code resent to you please contact TAS@executivevents.com.

MEDIA DOWNLOAD

Use the Media Download page below to gain access to various online ads as well as The ASSEMBLY Show logo for use in emails, websites and newsletters, etc. to promote exhibitor participation in the show.

MEDIA DOWNLOAD


PRESS & MEDIA

One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the event. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.

The ASSEMBLY Show will generate a lot of excitement and media interest, and there are many free ways to get your name out in the media.

  • Share your company's story with our registered press
    Many of the industry trade publications are already working on pre-show issues and they are looking for information from the exhibitors to help them write the most complete and comprehensive coverage about The ASSEMBLY Show. We encourage you to send press materials to all of the trade editors.
  • Virtual Press Office at The ASSEMBLY Show
    Interested in posting your press releases on The ASSEMBLY Show Industry News feed? ASSEMBLY exhibitors can post up to three press releases at no cost to the virtual press office on The ASSEMBLY Show website. Complete the online submission form to submit your press release today.
  • Plan to drop off press kits in The ASSEMBLY Show Press Office
    The ASSEMBLY Show press room will be located on-site at the Donald E. Stephens Convention Center in Rosemont, IL. Exhibitors are encouraged to display their information kits in the Press Room for easy access by the media. Access is restricted to accredited members of the working press. Up to 25 kits may be placed in the press room and all kits should be dropped off to the Press Room onsite.

Press Contact:

Amy Riemer
Media Relations Manager
P: 978-475-4441
C: 978-502-4895
amy@theassemblyshow.com


SPONSORSHIP & MARKETING OPPORTUNITIES

Increase your exposure at The ASSEMBLY Show by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of assembly professionals.


HOTEL & TRAVEL

DEADLINE FOR DISCOUNTED RATES = SEPTEMBER 20, 2023

PASSKEY™ managed by Executivevents is the only official housing vendor for The ASSEMBLY Show. Various hotels and reservation options are available. By booking in The ASSEMBLY Show's official and approved room block you will receive considerable discounts on room rates in the most convenient locations. For best rates at the most popular hotels we encourage you to book your rooms early.

BOOK YOUR HOTEL TODAY

Beware of unauthorized hotel solicitations and avoid companies falsely posing as a partner of the Show. For your protection, only book via our official hotel partner, PASSKEY™ managed by Executivevents. Learn more.


EXHIBITOR BULLETINS

The purpose of The ASSEMBLY Show exhibitor bulletins is to keep each exhibitor up-to-date on information regarding their booth space and participation in the show. Please select the link(s) below to view a copy of each published bulletin for the The 2023 ASSEMBLY Show.


CONTACT INFORMATION

The ASSEMBLY Show event management team is here to help.

View all TEAM MEMBERS & contact information


PAST SHOW MATERIALS

Looking for materials and information on past ASSEMBLY Shows? Select the link below to find photos, programs and post-show reports from previous ASSEMBLY Shows.

VIEW PAST SHOW INFORMATION


FUTURE SHOW DATES

Save The Date for The ASSEMBLY Show!

  • October 22 – 24, 2024
  • October 21 – 23, 2025
  • October 27 – 29, 2026
  • October 26 – 28, 2027

 

2023 EXHIBITOR BULLETINS

Exhibitor Bulletin - Volume 1

Exhibitor Bulletin - Volume 2

Exhibitor Bulletin - Volume 3

Exhibitor Bulletin - Volume 4

Exhibitor Bulletin - Volume 5

 

HAVE QUESTIONS OR NEED HELP?

Mike Mlady can assist with any logistical or exhibit space questions you may have leading up to The ASSEMBLY Show!

mike mlady
Mike Mlady

Floor Manager
630-248-7181
mike@theassemblyshow.com

PRODUCED BY
ASSEMBLY Magazine
GOLD SPONSOR
Promess
SILVER SPONSOR
asg
BRONZE SPONSORS
schmidt tutelar