Exhibitor Information & Resources

Your exhibit space includes:

• All direct-to-show-site shipment drayage/material handling fees (a significant savings!)
• 8’ high back and 3’ side drape
• Company ID sign
• Registration
• 3 staff registrations per 100nsf of paid exhibit space.
  (e.g.: 10x10 = 3; 10x20= 6; 20x20 = 12)
• Custom registration code to offer customers a FREE 'Expo-Only' or 20% off the Conference + Expo pass
• Access to the Keynote Presentation & daily networking events
• Tuesday: Taste of Rosemont Opening Night Reception (show floor)
• Wednesday: Networking Reception (main lobby)
• Thurdsay: Morning Mingle & Breakfast (show floor)
• Marketing Exposure:
  • Company name and logo featured on the online floor plan
  • Company listing in Show Program and event mobile app.
  • Use of the event logo and marketing collateral to promote your participation
  • Opportunity to send (1) pre- or post-show email to registered opt-in attendees.
  • Company press releases posted on the event website.
  • Access to the registered press list and distribution of press kits on-site.

  Note: Booths do not come carpeted or furnished. Exhibitors are responsible for ordering their own furnishings, utilities and labor.

Tuesday, October 27 - Thursday, October 29, 2026

HANGING SIGN DEADLINE: October 12, 2026

Exhibit Display Guidelines:

The ASSEMBLY Show follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have any specific questions regarding your booth space, please contact:

Katie Abbott, Senior Event Manager
abbottk@bnpmedia.com | 847-405-4053

Hanging Signs/Banners:

• Hanging signs and banners are only permitted for island and peninsula booths 20'x20' or larger. Banners/signs may be hung above the booth to a maximum height of 18 feet. It is recommended that banners/signs be hung at least 11 feet from the ground to the bottom of the banner.
• Important Note: Some booth locations may have lower clearance (max height 16 feet), while others may have higher clearance upon request. Please confirm your specific booth location height restrictions with show management or RES.

All hanging signs must be shipped to RES warehouse by October 15, 2026 using the hanging sign shipping label provided in the exhibitor service manual. 

For more information on height restrictions or hanging signs, please contact:

Brian Kester, Rosemont Exposition Services, Inc.
kesterb@villageofrosemont.org | 847-993-4668

DISCOUNT PRICING DEADLINE: September 24, 2026

Exhibitor Services Manual

Online ordering instructions can be found on page 12.

For questions or assistance placing your booth order, please contact:
Rosemont Exposition Services (RES) at customerservice@rosemontexpo.com

DISCOUNT PRICING DEADLINE: September 27, 2026

Lead retrieval is an essential tool for capturing potential customer data, qualifying leads, and streamlining lead management at The ASSEMBLY Show.

Why Use Fetch Leads onsite?

• Capture leads quickly & accurately: scan badges to quickly gather attendee information, eliminating business cards and manual entry errors.
• On-the-spot qualification: tag leads with scores, product interests, and notes for improved follow-up. Customize qualifier questions to gather valuable data for your team.
• Speedy follow-up: timely follow-up boosts conversion rates with leads. Use the Fetch Leads app to quickly send your company’s materials (PDFs and links) to prospective leads via email.
• Save time and boost productivity: quick scans lead to more meaningful conversations and reduced paperwork.
• ROI tracking: track booth performance by measuring leads collected via the Fetch portal.
• Secure and compliant data: attendee data is managed securely and in compliance with regulations. QR codes are encrypted for safety, and only Fetch Leads can scan and provide attendee lead data.

Lead retrieval information will be avilable May 2026

ADVANCE WAREHOUSE: August 24-October 20, 2026
DIRECT SHIPPING: October 22-26, 2026

Shipping instructions and labels can be found in the Exhibitor Service Manual Remember, your exhibit space fees include ALL onsite material handling and drayage costs— but only if you ship directly to the convention center (not to advance to the warehouse). This provides a significant cost savings for your company!

For shipping questions or to confirm the delivery of your warehouse shipment, please contact RES Warehouse at 847-678-0374. Normal warehouse hours are 7:00 AM - 3:00 PM, Monday through Friday.

INSURANCE DEADLINE: August 14, 2026

As a standard requirement all exhibitors are required to carry general liability insurance to cover your company, employees, and volunteers in case of a claim.

• Minimum policy limit of $1,000,000 per occurrence and $2,000,000 aggregate.
• Insurance coverage must be in force during event dates: October 22-30, 2026.
• BNP Media (550 W Merrill St., Suite 200, Birmingham, MI 48009) as the certificate holder.
• BNP Media and Donald E. Stephens Convention Center as additional insured.

How to Submit:
Send your certificate of insurance by email to Randi Shelton at sheltonr@bnpmedia.com, including the exhibiting company name and “2026 ASSEMBLY Show” in your message

If you do not have coverage, it can easily be secured through Rainprotection. (info sheet)
Rainprotection Insurance is the authorized official insurance provider for The ASSEMBLY Show.

This option is ideal for exhibitors without existing coverage, international exhibitors, or those needing immediate insurance. It’s a simple, no-forms process — just purchase online and your certificate is instantly emailed to you, with a copy sent to show management.

Order Your Exhibitor Insurance Online Today

REGISTER STAFF BY: September 30, 2026

Exhibitors receive three (3) complimentary EXPO ONLY registrations per 100 nsf of paid exhibit space. A custom registration code will be sent via email to register your staff online. Additional exhibitor badges can be purchased at a discounted rate.

REGISTER NOW!

For questions or assistance, please contact:

Winter Anderson
Registration Manager
844-644-7449
TAS@executivevents.com

As an exhibitor, you will receive two custom discount codes that allow your customers to access FREE Expo admission or a discount on the Conference Package. When registrants enter the code during registration, their fee will automatically be waived or discounted.

Promoting your VIP code boosts booth traffic, enhances brand visibility, offers exclusive value to your customers, and gives you the chance to win free exhibit space at the 2026 show.

• Social Media: Post your code on LinkedIn, X (Twitter), Facebook & Instagram to create buzz.
• Email Signature: Add it to your email signature—free promotion with every email you send!
• Email Campaigns: Include it in your company newsletters or targeted emails.
• Sales Outreach:Have your sales reps send it to customers and prospects to drive engagement before the event.

The exhibitor with the most VIP codes used will win 100nsf of free exhibit space for the 2026 Show or an equivalent value in sponsor dollars. Winner will be notified on October 27, 2026.

If you need your code resent, please contact the registration team at TAS@executivevents.com or Randi Shelton, Event Coordinator at, sheltonr@bnpmedia.com

LISTING DEADLINE: August 4, 2026

Exhibitors receive a company listing on the interactive floor plan for pre-event exposure, as well as in the Show Program and event mobile app. A standard directory listing includes: company name, booth number, address, phone number, website, and up to five product categories.

Exhibitors will receive an email in July 2026 with a link to update their listing and product categories. The information uploaded to the floor plan will be used to create the company listing in the on-site Show Program and Mobile App.

For questions or assistance with uploading your company listing, please contact:

Randi Shelton
Events Coordinator
248-786-1218
sheltonr@bnpmedia.com

To enhance your visibility, consider adding a logo upgrade to the Show Program and Mobile App.

If you’d like to customize the web ad with your booth number, please contact:

Randi Shelton
Events Coordinator
248-786-1218
sheltonr@bnpmedia.com

PRE-SHOW EMAIL REQUEST DEADLINE = October 7, 2026
POST-SHOW EMAIL REQUEST DEADLINE: January 11, 2027

As an exhibitor, you have the opportunity to send one email directly to event attendees who have opted-in to receive third-party communications. You can choose to send either a pre-show or post-show email.

• Pre-show emails can be scheduled for deployment between August 22 - October 25, 2026.
• Post-Show emails can be scheduled for deployment between October 30, 2026 - January 29, 2026.

To schedule your email, you must submit the request form with your materials (HTML). Date availability is determined on a first come first served basis.

For more details and to get started, click the link below.

Email Request Form

Important: The ASSEMBLY Show does not sell or rent attendee lists. Be cautious of third-party companies offering these services. Learn more.

Exhibiting at The ASSEMBLY Show provides an excellent opportunity to gain media coverage and increase your visibility within the industry. BNP Media has partnered with Riemer Communications to offer cost-effective ways for exhibitors to communicate their messages to the media, including editors, reporters, and bloggers that have registered for the event.

The ASSEMBLY Show offers exhibitors the following ways to get their name out to the media:

• Post Your Press Releases on Event Website
  The ASSEMBLY Show will post your company press release to the Exhibitor News feed at no charge. This section of our website is where we are directing all of the press & media to check out the latest news from the Show and ASSEMBLY exhibitors. We invite you to Submit your press releases concerning new product announcements, important company news or any features regarding your show participation.
• Share Your News with the Invited & Registered Press
  Editors and reporters from industry trade publications and general business media including ASSEMBLY magazine, Quality magazine, Adhesives & Sealants Industry, and other media outlets register to attend and cover the event. The list of pre-registered media will be made available after September 1st. Email Amy for the list, send your news, and invite them to visit your booth.
• Drop off Press Kits in On-site Press Office
  We encourage exhibitors to bring display company information in the Press Room for media access. Up to 25 press kits may be dropped off in the Press Room on-site. We suggest you have copies on hand in your booth as well in case a reporter stops by. The press room will be open to working members of the editorial press. Have an interview scheduled? You are welcome to use the press room for those meetings.

Press Contact:

Amy Riemer
Media Relations Manager
Cell: 978-502-4895
amy@theassemblyshow.com

Maximize your brand exposure at The ASSEMBLY Show by becoming a sponsor or exploring our wide range of marketing opportunities. These options are designed to help your company stand out and connect with a targeted audience of assembly professionals.

The ASSEMBLY Show event management team is ready to assist you.Meet the Team

HOTEL DISCOUNT CUTOFF = October 4, 2026

Hotel block will open Spring 2026

Hotel Block: Discounted room rates will be available, offering convenient, affordable options within walking distance of the Convention Center. All partner hotels offer complimentary shuttles to/from O’Hare Airport (ORD).

Book Hotel

*Important: To avoid scams and make sure your reservation is part of our official block, please only book through the official hotel link on the Travel page or by clicking the button above. Executivevents is the only authorized hotel provider for The ASSEMBLY Show

Parking: Public parking is available at the the Williams St. Garage (behind the Embassy Suites, across from the Convention Center) and the East Parking Garage. Both charge a daily rate of $20. A skybridge walkway connects the garages to the convention center. Please note, The ASSEMBLY Show does not validate parking.

Parking & Directions